How to Migrate to a Free AI Email Service in 2025

Switching email providers can feel overwhelming. Years of important messages, contacts, and attachments seem impossible to move. But migrating to a modern AI email service is simpler than you think—and the productivity gains make it worthwhile.

Whether you're frustrated with storage limits, tired of manually sorting your inbox, or simply ready for smarter email management, this guide walks you through migrating to Aiinak Mail, a free email service with 50GB storage and AI-powered features that transform how you handle email.

Step 1: Prepare Your Current Email Account#

Before you migrate, take time to clean up your existing inbox. This makes the transition smoother and ensures you only bring over what matters.

Export your contacts first. Most email providers let you download contacts as a CSV file. In Gmail, go to Google Contacts and select Export. In Outlook, navigate to People and choose Manage Contacts, then Export. Save this file somewhere accessible—you'll need it shortly.

Organize existing emails. Delete newsletters you never read, empty your spam folder, and archive messages you want to keep but don't need immediately. The less clutter you transfer, the faster your migration completes.

Note important filters and labels. Write down any custom rules you've created for sorting emails. While Aiinak Mail's AI handles most organization automatically, you might want to recreate specific filters for certain senders or projects.

Step 2: Create Your New AI Email Account#

Setting up Aiinak Mail takes just minutes. Visit the signup page and choose your email address. You have two options: use a free @aiinak.com address or connect your custom domain if you own one.

Choose your email address wisely. For professional use, consider firstname.lastname or a simple variation. If you're setting up a business account, custom domain support lets you use [email protected] at no extra cost.

Enable AI features during setup. During account creation, you'll see options for smart inbox organization and intelligent drafting. Enable both—these AI-powered email features learn your preferences over time and become more helpful with use.

Download the mobile apps. Grab Aiinak Mail for iOS or Android to ensure you can access emails anywhere. The mobile experience includes the same AI capabilities as the desktop version.

Step 3: Import Your Existing Emails and Contacts#

With your new account ready, it's time to bring over your email history. Aiinak Mail offers several import methods depending on your previous provider.

For Gmail users: Use the built-in migration tool in Aiinak Mail settings. Connect your Google account securely, select which folders to import, and let the system handle the transfer. Large mailboxes may take a few hours, but you can continue using your new account immediately.

For other providers: IMAP import works with virtually any email service. Enter your old email server settings, and Aiinak Mail pulls your messages, maintaining folder structure and read/unread status.

Import your contacts. Upload the CSV file you exported earlier. Aiinak Mail automatically maps common fields like name, email, and phone number. Review the import preview to ensure everything looks correct before confirming.

• All imported emails remain searchable instantly
• Attachments transfer with full fidelity
• Original dates and timestamps are preserved
• AI automatically categorizes imported messages

Step 4: Set Up Email Forwarding and Update Your Accounts#

Don't lose important emails during the transition. Set up forwarding from your old account to catch messages from contacts who haven't updated your address yet.

Enable forwarding in your old account. This ensures emails sent to your previous address arrive in your new Aiinak Mail inbox. Most forwarding rules can run for months while you transition.

Update critical accounts first. Change your email address on banking sites, work platforms, and subscription services. These are the accounts where missing an email could cause problems. The AI email service will help you identify which accounts still email your old address.

Notify important contacts. Send a brief message to colleagues, clients, and friends sharing your new address. Aiinak Mail's intelligent drafting can help you compose this announcement quickly.

Step 5: Explore AI Features That Replace Manual Work#

Once migration completes, discover why this Gmail alternative changes how you handle email. The AI-powered features eliminate tedious tasks you've accepted as normal.

Smart inbox organization. Unlike traditional folders requiring manual sorting, Aiinak Mail's AI reads incoming emails and categorizes them automatically. Important messages from colleagues surface first. Newsletters group together. Spam never reaches your inbox.

Intelligent drafting. Start typing a reply, and AI suggests complete sentences based on context. Responding to meeting requests, answering common questions, and crafting professional responses happens in seconds instead of minutes.

Priority notifications. The AI learns which senders and topics matter most to you. Instead of constant interruptions, you receive alerts only for truly important messages while everything else waits quietly.

With 50GB of free storage, you won't face the constant pressure to delete emails. That's enough space for years of messages, attachments, and documents without upgrading to a paid plan.

Making the Most of Your New Email Service#

Migration marks the beginning, not the end. Spend your first week actively using AI features so the system learns your preferences. Mark messages as important when the AI misses them. Use intelligent drafting even for short replies. The more you interact, the smarter your inbox becomes.

Consider setting up custom domains if you run a business or want a professional email address. This free feature in Aiinak Mail rivals paid offerings from other providers.

Ready to experience email that works for you instead of against you? Get free email with 50GB storage and discover why thousands of professionals have made Aiinak Mail their Gmail alternative in 2025.