7 Hidden Features in Free Video Meetings You Should Use

Unlock the Full Potential of Your Video Meetings#

Most people use video conferencing tools at just 20% of their capability. They join calls, talk, and leave—missing dozens of features that could transform how they work. Whether you're managing a remote team or running client consultations, understanding these hidden gems can save you hours every week.

Free video meetings have evolved dramatically. Today's platforms offer AI-powered assistance, smart transcription, and automation that rivals enterprise solutions. The difference? Knowing where to find these features and how to use them effectively.

Let's explore seven powerful features hiding in plain sight that will revolutionize your meeting workflow.

1. Let AI Handle Your Meeting Notes Automatically#

Taking notes during meetings splits your attention. You're either fully engaged in the conversation or scribbling frantically—rarely both. This is where an AI meeting assistant becomes invaluable.

Modern free video conferencing platforms like Aiinak Meetings include Iris, an AI assistant that joins your calls and captures everything discussed. Here's how to maximize this feature:

• Enable AI attendance before your meeting starts so Iris can join from the beginning
• Speak action items clearly—say "Action item: John will send the report by Friday" and watch it get captured automatically
• Use verbal cues like "This is important" or "Key decision" to help AI identify critical moments
• Review summaries immediately after calls while context is fresh in your mind

This single feature eliminates the post-meeting scramble to remember what was discussed and who committed to what.

2. Create Instant Meeting Summaries for Absent Team Members#

Someone always misses the meeting. Instead of scheduling follow-up calls or writing lengthy recaps, use AI-generated summaries. These automatically capture:

• Key discussion points in chronological order
• Decisions made and their context
• Action items with assigned owners
• Questions raised that need follow-up

Share these summaries directly from your meeting dashboard. Absent colleagues get the full picture in two minutes instead of watching a 45-minute recording—a Zoom alternative approach that respects everyone's time.

3. Use Transcription Search to Find Exact Moments#

Ever spent 20 minutes scrubbing through a recording to find when someone mentioned a specific detail? Automatic transcription with search functionality solves this instantly.

After your free video meeting ends, the transcript becomes a searchable document. Type "budget" and jump directly to every moment someone discussed financial figures. Search "deadline" to review all timing commitments. This transforms recordings from passive archives into active reference tools.

Pro tip: Create a habit of searching transcripts before starting related work. You'll catch nuances you missed during the live call and ensure nothing falls through the cracks.

4. Set Up Recurring Meetings with Persistent Settings#

Weekly standups, monthly reviews, quarterly planning—recurring meetings shouldn't require recurring setup work. Configure your preferences once and let them persist:

• AI assistant settings—automatically enable note-taking for all instances
• Recording preferences—choose whether to record by default
• Participant permissions—set screen sharing and chat defaults
• Calendar integration—sync with your existing workflow automatically

This is particularly valuable for teams seeking a Zoom alternative with no time limit. Unlimited free meetings mean your recurring sessions never get cut short, regardless of length.

5. Leverage Pre-Meeting Agendas for AI Context#

Your AI meeting assistant becomes dramatically more useful when it understands the meeting's purpose. Before your call, add agenda items or context notes. This helps the AI:

• Identify when topics are covered versus skipped
• Recognize relevant action items more accurately
• Structure summaries around your actual objectives
• Flag when important agenda items weren't addressed

A two-minute investment in pre-meeting context yields significantly better post-meeting outputs.

6. Use Screen Recording for Training and Documentation#

Beyond capturing conversations, use free video meetings strategically for knowledge management. Record product demonstrations, process walkthroughs, and training sessions. The combination of video and AI transcription creates:

• Searchable training libraries—new team members find exactly what they need
• Process documentation—"This is how we do X" captured perfectly
• Client onboarding resources—reusable explanations of your services
• Decision audit trails—know exactly why choices were made months later

This approach turns meetings from time expenditures into lasting assets.

7. Automate Post-Meeting Follow-ups#

The real value of meetings emerges afterward—when action items become completed tasks. Set up workflows that automatically:

• Email summaries to all participants
• Create tasks from captured action items
• Schedule follow-up meetings when needed
• Archive recordings and transcripts systematically

AI meetings in 2025 aren't just about what happens during the call. They're about the seamless workflow connecting pre-meeting preparation to post-meeting execution.

Start Using These Features Today#

These hidden features exist to make your work life easier—but only if you use them. Start with one or two that address your biggest pain points. Once those become habits, add more.

The best free video conferencing experience combines unlimited meeting time with intelligent AI assistance. No more watching the clock. No more manual note-taking. No more forgotten action items.

Ready to experience the difference? Start your free meeting with Aiinak Meetings and let Iris, your AI meeting assistant, show you what modern video conferencing should feel like. No credit card required, no time limits, no compromises.