How to Use Iris AI in Your Free Video Meetings

You've just wrapped up an hour-long client call. The discussion was productive, ideas were flowing, but now you're staring at a blank document trying to remember who said what. Sound familiar? This is exactly why AI meeting assistants have become essential for modern professionals—and why Aiinak Meetings built Iris directly into their free video conferencing platform.

In this step-by-step guide, you'll learn exactly how to use Iris AI to transform your meetings from memory exercises into organized, actionable outcomes. Whether you're a project manager, consultant, or team lead, these techniques will help you get more from every call without paying for premium tools.

Step 1: Setting Up Your First AI-Powered Meeting#

Getting started with Iris AI in Aiinak Meetings takes less than a minute. Here's how to ensure your AI meeting assistant is ready to work from your very first call.

First, navigate to meeting.aiinak.com and sign in with your Aiinak account. If you don't have one, creating a free account takes about 30 seconds. Once you're in the dashboard, click New Meeting to start an instant call, or Schedule to set up a future meeting.

Before your meeting begins, you'll notice the Iris AI toggle in your meeting settings. Make sure this is enabled—it's on by default for all free meetings. Iris will automatically join your call as a silent participant, ready to capture everything important without interrupting your conversation.

Pro tip: If you're connecting your calendar, Iris can join scheduled meetings automatically. This means you never have to remember to enable the AI assistant—it's always there when you need it.

Step 2: Maximizing AI Note-Taking During Calls#

Once your meeting starts and Iris is active, the AI begins transcribing in real-time. But there are several ways to get even more value from this Zoom alternative's intelligent features.

Speak clearly and identify speakers. While Iris uses voice recognition to distinguish between participants, briefly mentioning names at the start of key points helps create cleaner transcripts. For example, saying "Sarah, that's a great point about the deadline" helps Iris attribute comments correctly.

Use natural cues for important items. Iris is trained to recognize phrases that signal priority. When you say things like:

• "Let's make sure we follow up on..."
• "The action item here is..."
• "This is critical—we need to..."
• "By next Friday, we should..."

The AI flags these as potential action items in your meeting summary. You don't need to use special commands or keywords—just speak naturally, and Iris will identify what matters.

Don't worry about pauses or crosstalk. Unlike older transcription tools, Iris handles overlapping speech and natural conversation patterns effectively. The unlimited free meetings platform was designed for real-world discussions, not scripted presentations.

Step 3: Accessing Your Meeting Summary and Transcript#

When your meeting ends, Iris immediately begins processing the conversation. Within minutes, you'll have access to a complete package of meeting intelligence.

In your Aiinak dashboard, click on the completed meeting to find:

• Full transcript: A searchable, timestamped record of everything said during the call
• AI summary: A concise overview highlighting key discussion points, decisions made, and topics covered
• Action items: Automatically extracted tasks with suggested owners based on who mentioned them
• Recording: If you enabled video recording, it's stored here with the transcript synced for easy navigation

The summary feature is particularly valuable for stakeholders who couldn't attend. Instead of forwarding a 45-minute recording, you can share a two-paragraph summary that captures everything essential—perfect for keeping executives or remote team members informed.

Step 4: Sharing and Collaborating on Meeting Outcomes#

Having AI-generated notes is only useful if you can act on them. Aiinak Meetings makes sharing and collaboration straightforward, even in free video conferencing accounts.

From the meeting details page, you can:

• Export to common formats: Download transcripts and summaries as PDF or text files for your records or external sharing
• Share via link: Generate a shareable link for team members to view the meeting summary without needing their own account
• Copy action items: Quickly copy the action items list to paste into your project management tool, email, or team chat

For recurring team meetings, consider creating a shared folder where all meeting summaries are automatically organized. This builds a searchable archive of decisions and discussions—invaluable when you need to remember what was agreed three months ago.

Step 5: Advanced Tips for Power Users#

Once you're comfortable with the basics, these advanced techniques will help you extract maximum value from your AI meeting assistant.

Create meeting templates. If you run similar meetings regularly—like weekly standups or client check-ins—set up templates with predefined agenda items. Iris will structure summaries around these agendas, making outputs more consistent and useful.

Use the search function strategically. Every transcript is fully searchable. Looking for when you discussed the Q2 budget? Search "budget" or "Q2" across all your meetings to find the exact moment that decision was made.

Review and refine action items. While Iris is remarkably accurate at identifying tasks, spend 30 seconds reviewing the auto-generated list after each meeting. You can edit, reassign, or add items you want to track. This small habit ensures nothing falls through the cracks.

Integrate with your workflow. Aiinak Meetings connects with popular calendar apps, making it easy to schedule AI-powered calls directly from your existing workflow. No more switching between platforms or remembering to enable features.

Start Running Smarter Meetings Today#

The days of frantic note-taking and forgotten follow-ups are over. With Iris AI built into Aiinak's free video meetings, you get professional-grade meeting intelligence without the professional-grade price tag—and without arbitrary time limits cutting your calls short.

Whether you're managing a remote team, consulting with clients, or collaborating with partners across time zones, having an AI assistant that captures every important detail changes how you work. You can focus entirely on the conversation, knowing that Iris has your back.

Ready to experience the difference an AI meeting assistant makes? Start your free meeting now at meeting.aiinak.com and let Iris show you what you've been missing.