How to Run AI-Powered Video Meetings for Free

Running effective meetings shouldn't require expensive subscriptions or complicated software. Whether you're coordinating with remote colleagues, interviewing candidates, or catching up with clients, you deserve a video conferencing solution that works without hidden costs or frustrating time limits.

This step-by-step guide walks you through hosting free video meetings using Aiinak Meetings—a modern Zoom alternative that includes Iris, an AI meeting assistant that captures everything important so you can focus on the conversation.

Step 1: Create Your Free Aiinak Account#

Getting started takes less than a minute. Visit the Aiinak Meetings platform and sign up with your email address. There's no credit card required, and you won't encounter surprise paywalls after a trial period ends.

Once registered, you'll have immediate access to unlimited free video conferencing. Unlike traditional platforms that restrict free users to 40-minute calls, Aiinak Meetings removes time constraints entirely. Your strategy sessions, client consultations, and team standups can run as long as needed.

After creating your account, take a moment to complete your profile. Adding your name and photo helps participants recognize you instantly when joining calls—a small detail that makes meetings feel more personal and professional.

Step 2: Schedule or Start an Instant Meeting#

Aiinak Meetings offers two ways to connect with participants:

• Instant meetings: Click the "Start Meeting" button to generate a unique meeting link immediately. Share this link via email, chat, or any messaging platform. Participants can join directly from their browser without downloading software.
• Scheduled meetings: Use the calendar integration feature to plan meetings in advance. Set the date, time, and duration, then invite participants who'll receive automatic reminders before the call begins.

For recurring team syncs or regular client check-ins, scheduled meetings save time by eliminating the need to create and share new links each week. The AI meeting assistant automatically prepares for scheduled calls, ensuring Iris is ready to take notes from the moment you begin.

Step 3: Enable Iris AI for Automatic Notes and Summaries#

Here's where Aiinak Meetings truly differentiates itself as a 2025-ready solution. Iris, the built-in AI assistant, joins your meetings to handle documentation automatically.

Before starting your call, ensure Iris is enabled in your meeting settings. Once active, the AI meeting assistant will:

• Transcribe conversations in real-time with speaker identification
• Capture key discussion points and decisions
• Extract action items with assigned owners when mentioned
• Generate a concise meeting summary within minutes of ending the call

This means no more frantic note-taking during important discussions. You can maintain eye contact, engage fully in conversations, and trust that nothing slips through the cracks. After the meeting, review the AI-generated summary and share it with attendees—or anyone who couldn't attend.

For teams evaluating free video conferencing 2025 options, this AI integration represents a significant advantage. Competitors typically charge premium rates for transcription services that Aiinak includes at no cost.

Step 4: Use Screen Sharing and Recording Features#

Effective meetings often require visual collaboration. Aiinak Meetings includes robust screen sharing capabilities accessible with a single click during any call.

To share your screen:

1. Click the screen share icon in your meeting controls
2. Choose to share your entire screen, a specific application window, or a browser tab
3. Present your content while maintaining video visibility for participants

Need to reference the meeting later? Enable recording before or during your call. Recorded sessions are stored securely and can be accessed from your dashboard. Combined with Iris's automatic transcription, you'll have both video and text records of important discussions.

These features prove invaluable for training sessions, client presentations, and any scenario where participants might need to revisit the content. Unlike unlimited free meetings on other platforms that restrict recording to paid tiers, Aiinak includes this functionality for all users.

Step 5: Review and Share Meeting Insights#

After your meeting concludes, Iris processes the conversation and prepares your documentation. Access your meeting history from the dashboard to find:

• Full transcripts: Searchable text of everything discussed, organized by speaker
• Summary highlights: The key points distilled into a quick-read format
• Action items: Tasks mentioned during the call, ready to assign or transfer to your project management tools
• Recording playback: Video of the complete session if recording was enabled

Share these resources directly with team members or export them for your records. The combination of AI-generated summaries and full transcripts ensures accountability—decisions are documented, commitments are tracked, and misunderstandings are minimized.

For teams transitioning from legacy platforms, this represents a meaningful upgrade. Traditional Zoom alternatives might offer basic calling features, but few match the comprehensive meeting intelligence Aiinak provides without additional subscription fees.

Making Your Meetings More Productive#

Beyond the technical steps, consider these practices to maximize your Aiinak Meetings experience:

• Prepare an agenda: Even informal calls benefit from a rough outline. Share it beforehand so Iris can contextualize the discussion.
• Announce action items clearly: When assigning tasks, state the owner's name and deadline. The AI recognizes these patterns and logs them appropriately.
• Review summaries promptly: Check Iris's meeting summary within a day while the discussion is fresh. Add any missing context before sharing with your team.
• Use recordings for onboarding: New team members can catch up on past discussions without requiring repeated explanations.

These habits, combined with Aiinak's AI capabilities, transform meetings from time-consuming necessities into productive touchpoints that drive real progress.

Start Your First Free Meeting Today#

Effective video conferencing shouldn't be complicated or expensive. With Aiinak Meetings, you get AI meetings that handle the busy work—transcription, note-taking, and summarization—so you can focus on meaningful conversation.

No time limits. No hidden fees. No reason to wait.

Start Free Meeting and experience what video conferencing looks like when AI works alongside you.