How to Host Free Video Meetings with AI Notes

Running effective meetings shouldn't require expensive software subscriptions or constant time limit interruptions. Whether you're leading a remote team, collaborating with clients, or catching up with colleagues across time zones, you deserve a video conferencing solution that works without artificial restrictions.

This step-by-step guide walks you through hosting professional free video meetings using Aiinak Meetings—complete with Iris, your AI meeting assistant that handles notes, transcriptions, and summaries automatically.

Step 1: Create Your Free Meeting Room#

Getting started with Aiinak Meetings takes less than two minutes. Here's how to set up your first meeting:

• Visit the platform: Head to the Aiinak Meetings dashboard and sign in with your Aiinak account (or create one free).
• Generate a meeting link: Click "New Meeting" to instantly create a unique, secure meeting room.
• Customize your settings: Before sharing, you can enable or disable features like recording, screen sharing permissions, and whether participants can join before you.
• Share with participants: Copy your meeting link and send it via email, chat, or calendar invitation.

Unlike other platforms that impose time restrictions on free accounts, your Aiinak meeting room stays active as long as you need it. Host a 20-minute standup or a three-hour workshop—there's no countdown clock rushing your conversations.

Step 2: Invite Iris AI to Take Notes#

Here's where Aiinak Meetings stands apart from traditional video conferencing tools. Iris AI is your dedicated AI meeting assistant that joins your call as a silent participant, ready to capture everything important.

To activate Iris:

• Enable before the meeting: Toggle "Iris AI Assistant" when creating your meeting, and she'll join automatically when the call begins.
• Invite mid-meeting: Already in a call? Click the Iris icon in your toolbar to bring her in at any point.
• Set focus areas: Tell Iris what matters most—action items, decisions, or specific topics—and she'll prioritize accordingly.

Iris works in the background without interrupting your flow. She listens, processes, and organizes information in real-time, so you can focus entirely on the conversation rather than frantically typing notes.

Step 3: Run Your Meeting Like a Pro#

With your room ready and Iris standing by, it's time to host an effective meeting. Here are practical tips for making the most of your free video conferencing session:

Start with a clear agenda. Even informal meetings benefit from structure. Share your agenda at the beginning so Iris can organize notes around your key topics.

Use screen sharing strategically. Present documents, walk through designs, or demonstrate software directly in your meeting. Aiinak's screen sharing is built for clarity, not lag.

Encourage participation. Since Iris captures the full discussion, participants can speak freely without worrying about missing details. This creates more natural, productive conversations.

Record when needed. For training sessions, client presentations, or complex discussions, enable recording. Your video saves alongside Iris's written summary for complete documentation.

Step 4: Review Your AI-Generated Summary#

When your meeting ends, Iris gets to work compiling everything into an organized summary. Within minutes, you'll receive:

• Full transcription: A complete, searchable record of everything said during the meeting.
• Key highlights: The most important points extracted and organized by topic.
• Action items: Tasks mentioned during the call, automatically identified with assignees when specified.
• Decision log: Any decisions made, captured with context so nothing gets lost.

This transforms how teams handle meeting follow-up. Instead of spending 30 minutes writing recap emails, you can share Iris's summary directly—or use it as your reference when creating project updates.

Step 5: Integrate with Your Workflow#

Free video meetings become even more powerful when they connect seamlessly with your existing tools. Aiinak Meetings offers calendar integration that simplifies scheduling:

Sync your calendar: Connect your Google Calendar or other calendar services to see your schedule alongside your meetings dashboard.

Auto-generate meeting links: When you create calendar events, Aiinak can automatically attach meeting links—no extra steps required.

Send reminders: Participants receive notifications before meetings start, reducing no-shows and late arrivals.

For teams seeking a true Zoom alternative with no time limit, this workflow integration means you're not just replacing one tool—you're upgrading your entire meeting experience.

Getting the Most from AI-Powered Meetings#

After hosting dozens of meetings with Iris, users discover small adjustments that maximize value:

Speak clearly for better transcription. While Iris handles multiple accents and speaking styles well, clear audio produces the most accurate notes.

Verbally flag important moments. Saying "this is a key decision" or "action item for Sarah" helps Iris prioritize correctly in summaries.

Review summaries promptly. Checking Iris's notes while the meeting is fresh lets you add context or corrections before sharing with your team.

Archive strategically. Build a searchable library of meeting notes for reference. Six months from now, you'll appreciate being able to find exactly what was discussed in that planning session.

Start Your First Free Meeting Today#

Effective meetings don't require expensive enterprise subscriptions. With Aiinak Meetings, you get unlimited free video meetings enhanced by Iris AI—handling the busywork of note-taking so you can focus on what matters: the actual conversation.

Whether you're a startup founder running investor calls, a teacher hosting virtual office hours, or a project manager coordinating distributed teams, this free video conferencing solution adapts to your needs without imposing limits.

Ready to experience AI-powered meetings without restrictions? Start Free Meeting at Aiinak Meetings and let Iris handle the notes while you lead the conversation.